Workflows

Maximizing Team Output: Strategies for Developing Strong Workstreams

By:
Andrew Logemann
January 23, 2023

What is a workstream?

A workstream refers to a set of organized tasks or activities that are managed together to reach a particular objective. It is an approach to dividing up the work of a team to increase productivity and efficiency. Workstreams are usually characterized by clearly defined responsibilities, objectives, and protocols for communication and collaboration.

How can workstreams maximize team output?

Workstream diagram

Workstreams are a powerful tool for maximizing team output by streamlining workflows and activities, leveraging data, and automating business processes. However, in order to truly maximize output, it's important to challenge assumptions about how workstreams are used and implemented.

One key assumption that should be challenged is the idea that workstreams are only useful for managing simple, repetitive tasks. While workstreams can certainly be used to automate mundane tasks, they can also be used to manage more complex activities, such as data analysis, project management, and even customer service. By leveraging data and automating processes, workstreams can help teams to be more efficient and productive, regardless of the task at hand.

Another assumption that should be challenged is the idea that workstreams are only useful for managing internal activities. In reality, workstreams can be integrated with other business systems and applications, such as customer relationship management (CRM) software and project management tools. This allows teams to streamline workflows and activities across multiple systems, making it easier to track and manage data, and to automate business processes.

However, it's important to note that automating business processes should not be done at the expense of human judgement. Automation should be used to support and enhance human decision-making, not to replace it. Teams should be trained on how to use workstreams effectively, and given the autonomy to make decisions about when and how to use automation.

How do I develop workstreams?

Developing workstreams

Developing workstreams can seem like a daunting task, but it doesn't have to be. By breaking it down into easy-to-follow steps, you can create a solid foundation for streamlining your team's processes and operations.

Step 1: Understand your current processes

The first step in developing a workstream is to gain a deep understanding of your current processes and operations. This includes identifying which tasks are most critical to your team's success, as well as the pain points and bottlenecks that are currently hindering productivity. By understanding your current processes, you can identify opportunities for streamlining and automation.cle

Step 2: Create a workflow

Once you have a clear understanding of your current processes, the next step is to create a workflow that outlines the steps and tasks involved in each process. This will help you to visualize how the different pieces of your operations fit together, and to identify opportunities for streamlining.

Step 3: Identify connections

The next step is to identify connections between different tasks and processes. This includes identifying which tasks are dependent on each other, as well as which tasks can be automated to improve efficiency. By understanding the connections between different tasks, you can create a more efficient workstream.

Step 4: Engage your team

It's essential to engage your team in the workstream development process. Not only will they have valuable insight into the current processes and pain points, but they will also be more likely to buy-in and use the new workstreams if they have a say in their development. By engaging your team, you can ensure that the workstreams you create align with their needs and are easy to use.

Step 5: Test and refine

Once you have created your workstreams, it's important to test them thoroughly to ensure that they are working as intended. This includes identifying any bugs or issues that need to be addressed, as well as gathering feedback from your team on how each workstream can be improved. Continuously refine and optimize the workstreams as needed to ensure they are as efficient as possible.

What are examples of effective workstreams?

jannoon028/Freepik

Manufacturing industry

In the manufacturing industry, workstreams can automate the production process and track inventory levels. By integrating each workstream with inventory management software and machinery, teams can manage the production process methodically, ensuring that inventory levels remain at optimal levels.

Healthcare industry

In healthcare, workstreams streamline patient care and reduce wait times. Integrating workstreams with electronic health records and appointment scheduling software helps teams manage patient care more efficiently.

Banking industry

In banking, workstreams are used to automate and streamline financial processes. Teams build workstreams for accounting processes and customer relationship management, which allows them to manage financial transactions and improve the service customers receive.

Retail industry

In retail, workstreams streamline the supply chain and manage inventory levels. By integrating workstreams with inventory management software and shipping systems, teams can easily track and manage the supply chain process, ensuring that inventory levels are optimal and customer orders are fulfilled in a timely manner.

Technology industry

In technology, workstreams can be used to manage software development and customer service. By creating a workstream for project management, customer relationship management, bug tracking, and other core processes, teams can reduce the uncertainty of the software development process, ensuring that features are created, tested, and shipped to customers on time and within budget.

Get Started

A workstream is a specific area of focus within a larger project or organization. It is a way to break down a complex project or initiative into manageable chunks, with each workstream focusing on a specific goal or deliverable.

Workstreams can help to organize and manage different aspects of a project or initiative, and make it easier to track progress and ensure that everyone is working towards the same goals.

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