Collaboration

17 Best SaaS Tools for Teams in 2023

By:
Shyamal Parikh
January 25, 2023

Professionals spend 40% of the day manually managing workflows, such as searching for saved documents, recreating existing work, and coordinating revisions across multiple tools.

And, despite the fact that many of us are no longer chained to a corporate office with poor fluorescent lighting, we continue to work as if we are.

The solution to this is choosing the right SaaS tools for your team. 

SaaS tools allow you and your team to work more productively and innovate together in real-time.

However, numerous SaaS software options are available today with a range of features, making it difficult to select the best one for your needs.

So today, we are here with the list of the best SaaS tools and how they can help you get the most out of your efforts.

Let’s get started!

We have divided our list of SaaS tools into the following categories -

  • All-in-one Online Collaboration Tools
  • Project Management Tools
  • Document Collaboration Tools
  • Communication Tools
  • Video Conferencing & Meeting Tools
  • Employee Engagement Tools
  • Event Management Tools

All-in-one Online Collaboration Tools

1. Almanac

Switching between different tools is one of the biggest drags on your productivity. This is where tools like Almanac can come in handy.

Almanac is an intuitive collaboration tool that brings all your documents, creatives, projects, and teams together, i.e., it allows you to manage all your work from one place. You can create automated and customized workflows, and build your knowledge base and databases with dynamic properties.

You also get strong collaboration features, such as team directories, comments for feedback & approvals, read receipts, customized processes, doc revisions management, and much more. And the best part is you can easily track all that happens.

Key Features

  • Customized workflows
  • Knowledgebase management
  • Team directories
  • Comments & approvals
  • Version control
  • Compare and merge
  • Templates

2. SmartTask

SmartTask is a cloud-based project management and collaboration platform that caters to the needs of businesses in a variety of industries. Teams can be more productive and efficient while also having a great user experience with this award-winning tool.

It offers different project views, including List, Kanban, Calendar, Gantt, and Timeline, to assist you in effectively organizing your tasks. The tool integrates everything from project initiation to closing, task management to reporting, allowing you to save a significant amount of time.

With its time and expense tracking feature, you can never miss a deadline or go over budget on a project. It also includes built-in communication features that make working with teams and clients easier than ever before.

Key Features

  • Project portfolio management
  • Task creation & assignment
  • Recurring tasks and reminders
  • Team workload management
  • Chat, VoIP, Video meeting, comments, and mention
  • Newsfeed, and automated check-ins
  • Time tracking & advanced reporting
  • Sales CRM
  • Custom dashboards
  • Productivity tracking

Project Management Tools

3. Jira

Jira is an agile project management tool that allows software development teams to plan, assign, track, and review projects in real-time.

Jira was initially developed to track bugs during the software development process. The software includes a bug-tracking template that makes tracking, recording, and fixing bugs a breeze.

Because all issues can be viewed in a single location, determining which bug needs to be fixed first is as simple as a single click. You also get great reporting capabilities, which allow you to gain actionable and detailed insights in real time.

Jira can be used by software development, marketing, HR, operations, and finance teams. However, it leans more toward software development projects. For general project management though, you should consider Asana as compared to Jira which we will discuss next.

Key Features 

  • Bug tracking
  • Issue management
  • Agile development
  • Time tracking and reporting
  • Roles and permissions

4. Asana

Asana is a project and task management app that helps teams and businesses organize and communicate more effectively.

It is designed for any size workplace to analyze progress and address issues in a single location, eliminating the need for constant meetings, email updates, and memos. To host entire projects, you can create lists or boards that detail all of the initiatives, meetings, and programs associated with said projects.

The tool is highly customizable, allowing users to divide projects into tasks and establish clear team goals. It also works with hundreds of other business applications, including Google Drive and Outlook.

There are very few downsides of Asana and one of them is its high learning curve because it offers many features. However, if you are a beginner in the project management space, you can also consider similar applications like Asana such as SmartTask or Nifty which are more beginner friendly and have low learning curves.

Key Features 

  • Project & task management
  • Focus mode & individual task lists
  • Subtasks assignment
  • Prioritization & goal setting
  • Collaboration
  • Custom calendar

Document Collaboration Tools

5. Google Workspace

Google Workspace, formerly known as G Suite, provides a powerful, elegant suite of office and collaboration apps such as Gmail. Calendar, Drive, Meet, Docs, Sheets, Slides, and Chat.

Workspace's apps not only cover a wide range of functions, but they also sync across devices and are accessible to anyone with a Google account. It offers Google Docs, where you can easily preserve all your work, make changes, collaborate in real time, and leave feedback, comments, and suggestions. 

It's no surprise that Google's collaboration tools are nearly ubiquitous, given Workspace's ability to share items via simple links or email invites. 

Key Features 

  • Gmail for email
  • Docs for document editing & collaboration
  • Sheets for spreadsheets
  • Drive for cloud storage
  • Meet for video conferencing
  • Slides for presentation
  • Revision-tracking features

6. Narrato Workspace

Narrato Workspace is an AI-powered content planning, creation, and collaboration platform. It offers some very powerful features to help you manage your entire content process from start to finish. 

Content collaboration on Narrato Workspace is made seamless, thanks to custom user roles and access control on the platform. You can add your team members to different roles and manage how they access the content at different stages of a project. There is also a Guest role for adding external stakeholders, and a freelancer payment management module as well.

Collaboration is enabled through features like on-task messaging, in-line comments, and @mentions. There are also collaborative content calendars where the entire team can visually track the progress of content projects.

Apart from these collaboration capabilities, Narrato Workspace also offers SEO planning tools, an AI writing assistant, content optimization tools, a central content repository, and much more.

Key Features

  • Custom user roles and access control
  • A guest role and Freelancer management
  • On-task messages and comments
  • Workflow automation
  • AI writing and AI content assistant
  • Collaborative content calendars

7. Contractbook

Contractbook makes it easy to collaborate on contracts both with your internal team and external partners. It goes far beyond e-signature software as you can automate the entire contract workflow. 

Generate contracts using legal-approved templates and data from your CRM. Streamline signature gathering by setting a signing order and automating follow-ups. 

You can even remind teammates about any post-signature tasks they'll need to complete like kicking off onboarding or setting up renewals. Plus, integrate with all your other software- CRM, billing, and communication tools—to maintain data integrity across platforms.

Key Features 

  • Contract automation
  • Contract collaboration
  • Contract editing
  • Version control
  • Data field syncing

Communication Tools

8. Slack

Slack is one of the most well-known and excellent communication tools out there. Because it can operate in real-time and asynchronously, it is an excellent messaging app for hybrid and fully remote work environments. 

It allows you to avoid emailing and instead convert your business communication with coworkers into shorter messages that allow for easy sharing of files, images, and other media.

Furthermore, Slack fosters a more lively environment than many other workplace communication tools. It can also be easily integrated with your work management tools.

Key Features

  • Instant messaging (personal & group)
  • File sharing
  • Hurdles and clips
  • Slack channels 
  • Slack connect 

9. Rocket.Chat

Rocket.Chat is a versatile chat tool that teams use for instant messaging. What makes it stand out from others are its interoperability features, meaning that it can be used to connect with colleagues internally but also with external collaborators that might use different platforms.

Apart from versatile chat features, Rocket.Chat allows organizations to easily comply with strict data security and privacy standards. This makes it a great communication platform for organizations operating in highly-regulated industries.

Key Features

  • Instant messaging
  • Video calls
  • Interoperability capabilities
  • Omnichannel customer collaboration

10. Pumble

Do you know that feeling when you're collaborating on a project with your team, and you want to share some files or discuss something in real-time? Or maybe you need to have a quick one-on-one video chat with someone on your team.

If so, Pumble is the perfect app for you. With Pumble, you can connect, co-work, and co-create in real-time with anyone from your team very easily using a practical interface.

You can do high-quality one-on-one and group meetings with everyone, on any device.

Key Features

  • Instant messaging
  • Video and audio calling
  • File sharing

Video Conferencing & Meeting Tools

11. Zoom

Zoom is now the market's leading video conferencing tool, and it is used by teams for group meetings, virtual activities, and even smaller 1:1 interactions. 

It is incredibly simple to use, which is why many people are using it to chat with friends and family members these days. 

To begin a video call, simply create a Zoom meeting in the app and share the link with the people you want to join the call. Even better, Zoom calls with fewer than 40 minutes and 100 participants are completely free.

Key Features 

  • Whiteboard and screen-sharing tools
  • Record meetings and transcripts
  • Meeting and calendar scheduling
  • Unlimited one-to-one and group meetings
  • Password protection
  • End-to-end encryption

12. Whereby

Whereby is an easy-to-use, beautiful video conferencing tool built by privacy-friendly Europeans. Their browser-based video calls require no downloads or logins for guests, simple one-click joining, and custom meeting links. 

Meetings, appointments, consultations, virtual events, classes, and more are a breeze. Whereby is on a mission to make working from anywhere work with innovative features for hybrid meetings, smart integrations for collaboration, and a calm and fun meeting experience.

Key Features 

  • Hybrid meetings
  • Breakout groups
  • Custom branding
  • Smart integrations (including Miro, Google Docs, and YouTube)
  • Screen sharing

13. CloudTalk

CloudTalk is a phone system with many advanced features including conference calls. You can arrange meetings with both internal and external guests easily.

These visitors may be supervisors, teams, clients, or any combination of the three. In case anyone needs to refer back to anything that was discussed later, CloudTalk also gives you the option to record your conference call. 

CloudTalk offers toll-free numbers that are essential if your invitees call you from their phones from abroad instead of joining you online.

Key Features 

  • Call recording
  • Pin codes to enter call
  • Conference rooms

14. Fellow.app

Fellow.app is a meeting productivity tool that allows you to create collaborative meeting agendas and take detailed meeting notes during your team meetings and 1on1s. 

Fellow helps foster accountability at the beginning, middle, and end of every meeting with action items and agendas. You can also connect it to the tools you love to stay organized and increase your productivity workflows.

Key Features

  • Collaborative meeting agenda 
  • Meeting template gallery 
  • Objective tracking
  • Action item tracking
  • 360° feedback 

Employee Engagement Tools

15. Empuls

Empuls is a comprehensive platform for employee engagement that imitates the entire digital workplace and contributes to a better corporate culture. It is used by people leaders to integrate teams, break down barriers, give every employee a voice, and create an appreciation culture across the entire company.

Empuls has everything covered with its rich features to get your employees engaged. From engagement scores to contests, water cooler conversations, one-on-one feedback, peer & social recognition, and a wide variety of rewards, it helps anyone get started without much training. 

Key Features 

  • Employee recognition and rewards
  • Internal communication
  • Employee incentives
  • Employee retention

Event Management Tools

16. Eventtia

Eventtia is an all-in-one virtual event management platform that helps its users to plan and execute successful events. All processes are centralized in one place to facilitate the collaboration of your event team. 

Easily run small, medium, and large events for thousands of attendees. From setting up the attendee registration process to sending email campaigns and measuring ROI, our platform provides the tools to design unique experiences, attract high-quality leads, and build stronger relationships.

Key Features

  • Online registration
  • Check-in app
  • Exhibit and vendor management
  • Networking
  • Sponsorship management

17. Pensight

Pensight is an all-in-one business tool and a store for coaches and creators that allows you to host and sell group and 1:1 meetings, events, courses, and digital products. It gives you all the tools you need, from calendar management and integrations to payments, client communications, video calling, and recording. 

If you want to run free or paid group meetings with an external audience, like workshops, firesides, or mini events where you need to manage limited slots, Pensight will make it very easy to manage payments, ticketing, and video conferencing.

Key Features

  • Virtual event ticket sales
  • 1-click video conferencing
  • Group chat
  • Group session recording
  • Calendar integration

Choose the Best SaaS Tools for Your Needs

As physical office spaces and virtual workstations compete for dominance, it is critical for businesses to keep their employees focused on business objectives.

And so the use of feature-rich collaboration software is essential to both in-office and remote teams to improve work efficiency and productivity. You can use these tools to keep all of your team members, stakeholders, and clients on the same page while also encouraging organization, collaboration, and transparency within your organization.

Every SaaS platform serve different purposes here, you can try out the ones that you find aligning with your requirements and finally pick the ones that work for you the best.

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